Drilling and Well Operations
Asset and Integrity Management
Safety and Risk
Training and Advisory
Health, safety, environment and quality (HSEQ)
Management and The Board
We are Add Latent Limited, a company incorporated in Scotland with registered number SC266512 and having our registered office address at 28 Albyn Place, Aberdeen, United Kingdom, AB10 1YL.
We are a controller for the purposes of the General Data Protection Regulation (Regulation (EU) 2016/679) and related data protection legislation.
If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact us using the details set out below.
You have the right to make a complaint at any time to the Information Commissioner's Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk). We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.
We are committed to protecting your personal data and your privacy. This privacy notice aims to give you information on how we collect and process your personal data through your use of our website [INSERT] or any other website registered in our name ("Website"), including any personal data that you may provide through our Website, where we have a contract in place with you (please note that separate terms and conditions may also be applicable here), and through your other communications with us.
It is important that you read this privacy notice when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your personal data.
It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.
This version of our privacy notice was last updated on [INSERT] 2020.
This privacy notice applies to:
This privacy notice does not apply to employees, workers or other staff of Add Latent Limited.
Our Website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and we are not responsible for their privacy statements. When you leave our Website, we encourage you to read the privacy notice of every website you visit.
Cookies are small text files that are placed on your computer by websites that you visit. They are widely used in order to make websites work, or work more efficiently, as well as to provide information to the owners of the site.
Our Website is not intended for children and we do not knowingly collect any personal data relating to children.
"Personal data", or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed ("anonymous data").
We do not collect or process special categories of personal data or criminal data.
The table set out in SCHEDULE 1 summarises the personal data we collect and process, how we use it ("our processing purposes") and why we use it ("the lawful bases of processing").
We may also collect, use and share "Aggregated Data" such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate data to calculate the percentage of individuals accessing a specific feature of our Website. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.
We use different methods to collect personal data from and about you including through:
Where we need to collect personal data by law or under the terms of a contract we have with you (or are trying to enter into with you) and you fail to provide that data when requested, we may not be able to perform the contract. In this case, we may have to cancel a contract (but we will notify you if this is the case at the time).
If you represent another business, we may provide you with direct marketing communications where we feel that this may be relevant to your business (provided that you have not opted out of such communications). When we use your personal data for such purposes, we do so on the basis that it is in our legitimate interests to pursue direct marketing, provided that it constitutes fair processing of your personal data to do so.
You can also opt-out or unsubscribe from all or some of these marketing communications at any time by contacting us at [INSERT].
Where you opt out of receiving these marketing communications, this opt-out will not apply to personal data provided to us for any other purpose.
There may be circumstances in which we may also need to share your personal data with certain third parties (strictly on a confidential, business need-to-know basis). The third parties to which we may transfer your personal data include:
We require all third parties to respect the security of your personal data and to treat it in accordance with the law. We do not allow our third-party service providers to use your personal data for their own purposes and only permit them to process your personal data for specified purposes and in accordance with our instructions.
Any sharing of your personal data will only take place either where we are legally obliged to do so, where it is necessary for the performance of a contract with you or where it is in our legitimate interests to do so, including as follows:
We generally do not transfer your personal data out of the European Economic Area (EEA). However, whenever we are required to transfer your personal data out of the EEA (for example where a third party supplier is located outside of the EEA), we ensure a similar degree of protection is afforded to it by ensuring that appropriate safeguards are implemented, including any of the following:
We do not use automated decision-making (including profiling) to make any decisions which would produce a legal effect or similarly significantly affect a data subject.
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
To determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
Personal data relating to Website users and business contacts will generally not be retained for longer than 12 months unless such data is relevant to ongoing services. Personal data relating to individual customers and customer-related personnel will generally not be retained for longer than 7 years after conclusion of the relevant services unless such data is relevant to any legal, accounting or reporting requirements. Please contact us at [INSERT] for further details about our retention periods.
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties who have a business need to know. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.
We have put in place procedures to deal with any suspected personal data breach and will notify you and the Information Commissioner's Office of a breach where we are legally required to do so.
Your personal data is protected by legal rights, which include your rights to:
If you wish to exercise any of these rights, please contact us at [INSERT].
We may need to request specific information from you to help us confirm your identity and ensure your right to access your personal data (or to exercise any of your other rights). This is a security measure to ensure that personal data is not disclosed to any person who has no right to receive it. We may also contact you to ask you for further information in relation to your request to speed up our response.
You will not have to pay a fee to access your personal data (or to exercise any of the other rights). However, we may charge a reasonable fee if your request is clearly unfounded, repetitive or excessive. Alternatively, we may refuse to comply with your request in these circumstances.
We try to respond to all legitimate requests within one month. Occasionally it may take us longer than a month if your request is particularly complex or you have made a number of requests. In this case, we will notify you and keep you updated.
You also have the right to complain to the Information Commissioner's Office, which regulates the processing of personal data, about how we are processing your personal data.
Personal data will be processed by us where you consent to the processing or where that processing is necessary for 1) the performance of a contract with you; or 2) compliance with a legal obligation to which we are subject; or 3) the purposes of our legitimate interests (or those of a third party).
We have set out below, in a table format, a description of all the ways we plan to use your personal data, and which of the legal bases we rely on to do so.
We have also identified what our legitimate interests are where appropriate. Legitimate interests means the interest of our business in conducting and managing our business to enable us to give you the best service/product and the best and most secure experience. We make sure we consider and balance any potential impact on you (both positive and negative) and your rights before we process your personal data for our legitimate interests. We do not use your personal data for activities where our interests are overridden by the impact on you (unless we have your consent or are otherwise required or permitted to by law). You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.
Note that we may process your personal data for more than one lawful ground depending on the specific purpose for which we are using your data. Please contact us at [INSERT] if you need details about the specific legal ground we are relying on to process your personal data where more than one ground has been set out in the table below.
Whose personal data?
What personal data do we collect?
How do we use your personal data?
Why do we use your personal data?
Technical data (including internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform and other technology on the devices you use to access our Website)
Usage data (including information about your visit and how you use our Website)
To improve the user experience and administer the functionality of our Website
To respond to general and specific enquiries
Identity data (including full name and title)
Contact data (including business and home address, email address and telephone numbers)
Employment data(including job title and role)
Transaction data(including information obtained by providing services/products to you, details about services/products provided by us to you, details of payments to and from you, and other details of our interactions including correspondence and conversations)
Financial data(including bank account details and payment details)
Marketing and communications data(including your preferences in receiving marketing from us and your communication preferences)
To process and deliver services/products to you and/or your organisation including:
(a) providing information about our services/products on request;
(b) carrying out our business;
(c) managing payments, fees and charges;
(d) collecting and recovering money owed to us;
(e) dealing with any customer complaints and receiving feedback; and
(f) corresponding with you in connection with our business.
To manage our relationship with you
To notify you about changes to our terms and conditions or privacy notice
Transaction data(including information obtained by providing services/products to our customer, and other details of our interactions including correspondence and conversations)
To process and deliver services/products to your organisation including:
actual, former or prospective business contacts, including:
Contact data (including business address, email address and telephone numbers)
Employment(including job title and role, employer)
Transaction data(including details about products and services provided by you (or your organisation) to us, details of payments to and from you (or your organisation) and other details of our interactions including correspondence and conversations)
To manage our business relationships with suppliers and sub-contractors, professional advisors, regulatory authorities and others, which will include:
(a) seeking or maintaining business relationships with various organisations, including accreditation and regulatory authorities;
(b) assessing the suitability of any existing or potential supplier or other business relationship;
(c) negotiating and entering into appropriate contracts for the supply of products or services to us, carrying out any obligations under such contracts (including obligations of payment) and if necessary enforcing any such contracts;
(d) undertaking on-going monitoring and management of our relationship with suppliers and other professional and business contacts;
(e) interacting with other organisations or persons (including partners, other advisers or sub-contractors) in the course of providing services/products to our customers; and
(f) investigating any complaints or enquiries.
Investors and shareholders
To communicate with you with regard to matters relating to an investment in Add Latent or any of our group companies
To provide you with information about Add Latent Limited where have given an undertaking to provide you with such information
We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose. If you wish to get an explanation as to how the processing for the new purpose is compatible with the original purpose, please contact us at [INSERT].
If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.