Project showcase

BoM Data Verification, Enrichment and Obsolescence Study

Project goal

To enrich the asset’s Bill of Materials (BoM) data for optimized spare part sourcing and materials management.


Oil and Gas Operator


3 months

Why Add Energy Were Contracted

The client faced the following challenges:

  • No assurance that the BoM data available in the CMMS was accurate
  • Wasting money buying the wrong parts
  • Overstocking of equipment due to lack of material mastering and the inability to understand what was truly in stock
  • Excessive downtime associated with maintenance due to the correct spare parts not being available to complete planned and corrective maintenance

What We Did

  • Conducted a desktop analysis to identify the extent of the gap
  • Verified existing BoMs with Original Equipment Manufacturers (OEMs)
  • Cleansed BoMs
  • Identified parts that were obsolete and offered replacement suggestions
  • Created new BoMs for tags that did not have a BoM assigned, using our OptiBoM™ software
  • Assigned material masters
  • Created upload templates with updated spare part data and BoMs to be implemented into the CMMS

Add Energy’s Findings

  • Identified 48% of the equipment was missing a BoM
  • 76% of equipment that had a BoM assigned was incorrect or obsolete

The Deliverables

  • CMMS Upload templates containing verified, cleansed, new BoMs and material masters
  • List of equipment that was obsolete and replacement recommendations
  • Testing in the CMMS to assure successful data load

The Benefits

The project delivered by Add Energy allowed the client to:

  • Reduce part sourcing time, wasted costs and associated admin costs
  • Minimize equipment downtime through immediate access to spare parts
  • Have assurance that spares with the right specifications are ordered every time
  • Identify obsolescence early to allow for alternative parts to be sourced or re-engineered in a timely manner, to mitigate risk of downtime
  • Optimise the spares holding

Find out more about our Inventory Management Optimization Solutions

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